Various applications for collaboration and video calls have shown up broadly in the media recently, however, what’s a bit frigid is the thing that the genuine features are. Frequently the news is just about protection or detonating client numbers. We analyzed five generally used video conferencing software and see which application is a decent decision for which business circumstance.
These applications all have the standard components for video conferencing, online meetings and are subsequently at the center of attention nowadays. There are a few differences as compared to interface, usability, features and cost. We will list these attributes below.
Video conferencing allows the users to talk or communicate with each other in real-time through the Internet. The major goal of video conferencing software is to connect people with each other in a face-to-face manner regardless of their physical location and time. VideoMeet is a video communications platform that lets you customize virtual audio and online web conferencing, websites, and conferences to suit your work environment. High-quality audio and video capabilities ensure seamless and transparent conferencing and optimize business and sales productivity. VideoMeet is known for its unique and advanced collaboration features and capabilities. The new basic version of VideoMeet is free, while the premium version is paid. The free version allows meetings with up to 100 participants. The free version has everything that most people need. The meeting time is also limited by certain restrictions. Then you need to make an appointment or call. The paid version removes the restrictions on the number and time of group video calls and allows you to record meetings in the cloud or on a storage device.
The high-quality audio and video feature make the meeting communication smooth and transparent for streamlining the business productivity and sales. VideoMeet is celebrated for some of its most unique and advanced features and collaboration facilities.
The secure infrastructure of VideoMeet comes with robust inbuilt features such as screen sharing, multi-person HD audio/video collaborations for Healthcare, Online Classes, Team Meetings, and Video Meetings. Moreover, VideoMeet solution can be integrated into your pre-built CRM/ERP solution.
The basic erosion of VideoMeet is available for free of cost and the premium version is paid. The free version allows you to host meetings with up to 10 participants. Moreover, the free version offers everything most people need. The meeting time is also limited to a fixed limit and after that time you have to re-host the meeting or call. The paid version eliminates the limit of people and the time of group video calls also the meetings can be recorded on cloud or storage device.
Skype for Business is still a well-known application for videoconferencing. However, Skype is quickly being eliminated to serve Microsoft Teams, the collaboration application that is integrated with Microsoft 365 memberships. Teams could be a decent decision for larger organizations.
Interface and Ease of Use
The interface of Teams is very clear when you know where everything is. Similar to the case with more products from the Office/Microsoft 365 family, it takes some effort to get to know where all options and buttons are. Some of the time it takes a couple of clicks to get to a specific option. For example, the settings menu is situated below the drop-down of the client’s profile. No issue once you know it, however, we could imagine that a few clients just discover after they have been looking for a settings symbol for some time. That is frequently the situation with Teams, but as we would like to think, that is only a minor disadvantage, which gets less irritating over time. Besides, this absence of clarity is no issue during a genuine video meeting.
Teams aren’t just a video conferencing tool but additionally a chatting software, with complete collaboration features. Here, we focus on the video conferencing side of the story, which is like various other applications – think for example of the standard buttons for microphone and camera. However various features stand out: for example, clients can pick, during the call, which video feed is shown, and that feed would then be able to be fixed on the screen. This should be possible for various feeds, so in a video meeting, for example, both the director and a speaker can be displayed. Besides, there is a feature that guarantees that you are in the image when you raise your arm, which can be helpful for drawing attention in case there is an issue with the problem that should be settled.
What further differentiates Teams are the collaboration for Office 365 (destined to be Microsoft 365). This implies that appointments in the calendar of Outlook, for example, are synchronized so a client is shown as “busy” during a meeting. It is also simple to share email messages and connections through Teams. Considering everything, these integrations are probably the greatest benefit of Teams for Microsoft clients. It very well may be a conclusive factor when settling on a choice.
Microsoft continues to work hard on the development of Teams. The company has recently improved the noise suppression quality, added a Tasks app, allowed users to log in with multiple accounts, and added a data saver to the Android app.
Microsoft keeps on working hard in the development of Teams. The organization has recently developed the noise suppression quality, added a Tasks application, enabling clients to sign in with numerous accounts, and added a data saver to the Android application. The costs of Microsoft 365 are 4.20 euros for every client each month for Essentials, 10.50 for Premium, and 16.90 for Business.
If you have a Google Account, you approach Google Chat and Google Meet. These names have been given later; until a year before, it was called Hangouts. Meet and Chat are both a standard piece of G Suite, Google’s office suite. This carries combinations with it, actually like Microsoft Teams with Office. With an accessible membership to G Suite, it is thusly fitting to pick Google Meet (and Chat).
Interface & Ease of use
Meet’s interface is clear and basic. You can plan, start and join meetings on the right half of the screen, and there is an unmissable catch to change general, video, and sound settings. That is in reality all you see on the beginning screen of Meet itself. Any remaining Meet features are in better places in G Suite, such as arranging calls, which is in Google Calendar. The basic interface makes Meet a bit simpler to use than Microsoft Teams, however, the decision between Teams or Meet (and Chat) truly relies upon what office suite you use inside your organization.
In video calls themselves, the features are very fundamental; turning the camera and microphone on and off is done through standard buttons. There is also the alternative to share your screen, or only one window of for example a specific application. At the bottom right is a menu with more choices, for example, showing in full screen and modifying the format as you would prefer. Interesting is turning on captions, where an immediate transcription shows up of the speaker who is talking at that point.
Clients can take part in calls through email, a common link, or a scheduled meeting, and there is the possibility to dial in. Moreover, there is the likelihood to transfer video to up to 100,000 viewers inside one domain. It is also conceivable to record calls and save them straightforwardly to Google Drive.
G Suite is presently accessible for 4.68 euros per client each month for Basic, 9.36 euros for Business, and 23 euros for Enterprise. The initial two amounts have been brought briefly due down to the corona crisis, so there is a decent possibility that they will be increased when the circumstance gets back to business as usual.
Google has additionally presented a free form of Meet. Although a Google account is required, you at this point don’t need to be a GSuite client to utilize Google Meet. Nonetheless, the free form is restricted to a limit of an hour for each call.
Cisco’s Webex was planned as two applications also. These are Webex Meetings and Webex Teams. Webex Teams has a video conferencing alternative, however essentially centers around coordinated effort features, like Microsoft Teams. Webex Meetings is explicitly intended for videoconferencing and online occasions. We will zero in on that features in this survey.
It’s additionally worth focusing on that Webex is usable with a work area application or a web application. The web application has similar features as the work area adaptation, aside from two significant elements: the webform doesn’t uphold start to finish encryption, and no heritage Voice-over-IP (VoiP). Concerning the rest, the two adaptations are basically something very similar.
Interface & Ease of use
Utilizing of Webex Meetings is quite instinctive. The interface is like different administrations during a call, however before you start a call, you can see a reasonable dashboard. You can pick Start Meeting, Plan Meeting or Join Meeting on that dashboard; those catches represent themselves. On the right side, you can see planned meetings, assuming any, and as of late saw documents. When arranging a meeting, standard capacities like time, date, and span of the meeting can be set, and the essential people can be welcomed. Moreover, plan things can be added, just as a secret phrase for the meeting. Additionally, similarly as with different administrations, the ideal sound gadgets can be chosen, yet these settings are a bit simpler to discover in Webex than in for example Microsoft Teams.
Executives can record the meeting, both sound, and video. Members in the meeting would then be able to download that recording with a connection. Moreover, members can be quieted. All members can utilize a talk during the meeting and has can share their work area, a particular application, or documents from their PC, including video records, with the others in the call. What’s extremely valuable is that there is a warning for executives to check whether sharing is empowered or not. This makes it much doubt that he/she will leave the component on after the call has finished. It is additionally conceivable to utilize a virtual whiteboard for sharing notes.
Cisco delivered a significant update to WebEx in December, improving noise cancelation and empowering automatic transcription. Cisco is also working at continuous interpretation. Webex is accessible in a free form, a Starter adaptation for 12.85 euros per month, a Plus version for 17.30 euros month, and a Business variant for 25.65 euros per month.
Nobody might have missed that Zoom has had various security issues. Be that as it may, those issues haven’t got away from Zoom’s consideration either and in 2020, the organization has been striving to address them. As well as fixing many bugs, Zoom likewise obtained the organization Keybase to work on its security. In October, Zoom got support for start to finish encryption. Additionally, two-factor confirmation is presently conceivable.
Interface and ease of use
Taking part in a call requires a couple of moments if you have effectively introduced the application and two additional clicks if you pick the web application all things being equal. Members can interface and talk with one another before the host shows up. The director can likewise wind down a member’s amplifier or camera whenever. The sound can be wound down and on utilizing catches on the screen, or from account inclinations.
Has additionally had security catches on their toolbar during dynamic calls. This catch gives has speedy admittance to a few capacities like locking the gathering, making a lounge area for new extra members, permitting members to share their screens, the talk, etc.
Another helpful part of the interface is that the head can see data about the availability of everybody in the call. Thusly, a host can undoubtedly perceive where a potential issue with the association is. As a member, you can arrange your screen to see important data and a chatbox. There is additionally the choice to set Zoom to full-screen mode naturally.
Zoom can be used through a web application or a work area form too. Clients get a Personal Meeting ID with which a call can begin whenever. This way you can begin a gathering without a ton of preparation, yet with regards to security, a special gathering ID is a superior choice (particularly now, since that individual ID is presently not shown in the application, so individuals can’t take screenshots). Calls can be password protected.
Zoom calls can be linked to the calendar, including Google Calendar, iCal, and Microsoft Outlook. Booked calls naturally end up in your timetable. Besides, members can take part by mobile, for which overseers can pick which dial-in numbers ought to be shown for which nations. With a Pro record, there is the likelihood to expect members to enroll for a call. A short study is finished before they partake, which is extremely valuable for online courses or online occasions.
Zoom has a free form, a Pro form for 14 euros for every host each month, and a Business version for 18.99 euros, for something like 10 clients, with a larger number of components than the Pro form. There is additionally an Enterprise variant, at a similar cost as Business. This form requires at least 100 clients, and it has, thusly, a larger number of provisions than the Business version.
For organizations using VideoMeet, G Suite, or Office 365, Google Meet/Chat and Microsoft Teams are the most ideal decision. The features aren’t limited to video conferencing only, and there are no extra costs. On the other side of the playing, you will discover VideoMeet and Zoom, where Zoom has the broadest list of capabilities. In the middle, we discover Webex, which isn’t essential for an office suite. Additionally, extension to Webex Teams is conceivable when more collaboration efforts are required.